Vendor Invoice

Represents an invoice received from a vendor.

Manage Vendor Invoice Records in AnyDB

The Vendor Invoice business object represents an invoice received from a vendor. It provides a central place to track vendor billing details, line items, taxes, discounts, payment terms, totals, payment status, and notes.

Description

Use the Vendor Invoice object to record and manage invoices received from suppliers. It can connect each invoice to a vendor, display vendor contact and billing information, include vendor invoice line items, track purchase order information, calculate taxes and discounts, and maintain payment status and balance due.

Included Fields

Vendor Invoice

  • Vendor Invoice ID
  • Status
  • Invoice Date
  • Payment Due Date
  • Payment Terms
  • Currency
  • Paid

Vendor

  • Vendor Reference
  • Vendor Name
  • Phone Number
  • Email
  • Bill To
  • Billing Address
  • Address
  • Logo

Procurement

  • Purchase Order
  • Line Items

Billing

  • Sales Tax
  • Sum
  • Subtotal
  • Discount
  • Total
  • Paid Amount
  • Balance Due

Other

  • Details
  • Notes

Common Uses

  • Vendor Billing: Record invoices received from suppliers.
  • Accounts Payable: Track vendor invoices through pending, partially paid, paid, cancelled, and refunded statuses.
  • Purchase Order Matching: Record the related purchase order for a vendor invoice.
  • Line Item Tracking: Maintain individual vendor invoice line items.
  • Payment Tracking: Track paid amounts and remaining balances.
  • Billing Administration: Maintain payment terms, due dates, taxes, discounts, and currency.

Related Business Objects

Accounts

Procurement

Inventory

Finance

Documents

Included Features

  • Automatic Vendor Invoice ID generation
  • Vendor status tracking
  • Vendor reference
  • Vendor name lookup from the referenced Vendor
  • Vendor phone and email lookup
  • Vendor billing and shipping address lookup
  • Vendor logo lookup
  • Vendor Invoice Line attachments
  • Purchase order field
  • Automatic line item sum calculation
  • Sales tax calculation
  • Discount support
  • Automatic subtotal and total calculation
  • Paid status tracking
  • Automatic paid amount calculation
  • Automatic balance due calculation
  • Multiple currency support
  • Payment terms and due date tracking
  • Rich text notes